POSITION TITLE: Executive Secretary

REPORTS TO: Senior Pastor

STATUS: EXEMPT

LOCATION: Saint John Missionary Baptist Church

900 N. Seacrest Blvd. Boynton Beach, FL 33435

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EMPLOYMENT TYPE: Full-Time

SALARY RANGE: $40,000 - $50,000

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ABOUT SAINT JOHN MISSIONARY BAPTIST CHURCH:
Saint John Missionary Baptist Church is a vibrant and growing faith community committed to teaching
people to love God, love people, and love on the world, living out the teachings of Jesus Christ through
worship, service, and spiritual growth. We are dedicated to creating a welcoming environment for all who
come to seek God and to spreading love and compassion within our local and global community.

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JOB SUMMARY:
The Executive Secretary serves as the executive, confidential, and trusted assistant to the Senior
Pastor of St. John Missionary Baptist Church, Inc. The Executive Secretary provides high-level
support to the Senior Pastor in various activities in performing his administrative and ministerial
responsibilities. The Executive Secretary serves as the administrative backbone of the church,
providing clerical support to the church leadership and ensuring the smooth functioning of daily
operations. This individual acts as a liaison between the pastoral staff, church members, and
external stakeholders, ensuring effective communication and organization.

KEY RESPONSIBILITIES:

PASTORAL ASSISTANCE:

• Coordinate and maintain the calendar of the Senior Pastor.

• Process baby dedication requests and prepare baby dedication certificates.

• Coordinate travel arrangements for the Senior Pastor and guests.

• Send notifications to appropriate ministry and administrative personnel on the welfare

• of church membership.

• Perform other duties as assigned by the Senior Pastor.

ADMINISTRATIVE:

• Manage and schedule appointments, meetings, and events.

• Meeting preparation.

• Distribute meeting agendas, minutes, and reports for church committees and boards.

• Maintain and organize church records, including membership databases,

• correspondence, and official documents.

• Handle routine correspondence via email, phone, and mail, responding or redirecting

• as appropriate.

• Maintain and organize the church reception area, conference rooms, and offices.

• Pick up, distribution, and dissemination of all mail and correspondence.

• Screen and route all incoming calls.

• Answer mail correspondence (writing letters), phone calls, etc.

• Receive and assist ministries and the public with completing facility usage forms and

• directing the forms to the Chief of Staff.

• Updating membership information in the church management software.

• Managing correspondence with visitors and new members

• Attend and keep minutes of staff meetings

• Maintain global church calendar

• Maintains accurate inventory of church office materials and supplies.

• Schedule and attend staff meetings and record minutes.

• Maintain and produce church-related correspondence, reports, minutes, etc.

MISCELLANEOUS:

• Takes initiative for new and special projects, as requested by the Senior Pastor

• Represents the Senior Pastor in dealing with members of the congregation, churches,

• and the community as a whole, as required.

• Undertake some responsibilities and duties related to the church’s financial operations.

• Responsible for maintaining and organizing the Church’s reception area, conference

• rooms, church office, and the Pastor’s office.

• Occasional task for the Senior Pastor.

QUALIFICATIONS:

• Bachelors (preferred)

• High School Diploma (minimum)

• Must be experienced in handling a wide range of administrative, sometimes clerical,

• and executive support-related tasks and able to work independently with little

• supervision

• Minimum 3-5 years of experience as a senior-level administrative assistant

• Must possess a working knowledge of standard office equipment.

• Must demonstrate a strong working knowledge of computers (PC and/or Mac) and

• proficiency in software programs, including Microsoft Office, Adobe, database

• systems, and use of the Internet

• Strong writing and verbal communication skills.

• Strong commitment to the mission, vision, and values of the church.

• Demonstrated ability to lead teams, manage complex projects, and oversee daily

• administrative operations.

• Excellent communication, interpersonal, and problem-solving skills.

• Highly organized, with the ability to prioritize and delegate tasks effectively.

• Strong spiritual foundation and active church involvement.

• Must possess efficient, caring, and discerning telephone skills

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ESSENTIAL SKILLS/PERSONAL TRAITS

• Maintains confidentiality and trust in all situations

• The gift of hospitality and tact

• Strong decision-making ability.

• Detail oriented.

• Must have practical time-management skills

• Punctual and dependable.

HOW TO APPLY:
Applications must be completed online at www.stjohnmbc.com

APPLICATION DEADLINE: JANUARY 24, 2024